JOB OVERVIEW

Role Purpose:
The Real Estate Administration Executive is responsible for the day-to-day financial administration, tax compliance, and corporate governance of a portfolio of real estate assets in Lebanon. This is a hands-on, execution-focused role suited to an individual who can independently manage the full administrative and financial lifecycle of the portfolio — from bookkeeping and tax filings to board documentation and liaison with local authorities — without relying on a supporting team.

The role acts as the primary on-the-ground point of contact between the ownership structure and Lebanese authorities, advisors, tenants, and service providers, ensuring the portfolio remains financially sound, tax-compliant, and corporately up to date at all times.

Key Responsibilities
Financial Administration
– Maintain day-to-day bookkeeping for the property portfolio, including rent collection, service charge reconciliation, and vendor/contractor payments
– Manage local bank accounts and cash flow, including payment processing and reconciliations
– Prepare periodic financial reports (rent rolls, occupancy summaries, budget vs. actual, P&L by property) for the UBO/CFO
– Track and follow up on outstanding tenant receivables
Tax Compliance:
– Prepare and file all applicable Lebanese tax returns, including income tax, property tax (taxe foncière), municipal fees, and VAT where relevant
– Ensure withholding tax obligations on rent, services, and contractor payments are correctly applied and remitted
– Liaise directly with local tax advisors on filing deadlines, assessments, and any correspondence or disputes with tax authorities
– Maintain organized tax records and supporting documentation for audit and inspection readiness
Corporate Governance & Secretarial:
– Maintain statutory records, including commercial registry filings, shareholder registers, and minute books
– Organize board and shareholder meetings, including preparing notices, agendas, minutes, and resolutions in line with Lebanese Code of Commerce requirements
– Track and renew trade licenses, municipal permits, and any regulatory registrations tied to the portfolio entities
– Ensure corporate filings and annual compliance obligations are completed on time
Liaison & Coordination:
– Serve as the primary local point of contact with municipal authorities, the Land Registry (Cadastre), notaries, and utility providers
– Coordinate with external auditors, legal counsel, and tax advisors on an ongoing basis
– Report regularly to the UBO/CFO, flagging any compliance, financial, or governance issues requiring attention
Real Estate Portfolio Administration:
– Track lease agreements, renewals, and tenant compliance across the portfolio
– Manage property insurance policies and maintenance contracts, including renewals and claims
– Monitor title deed status at the Land Registry and flag any encumbrances or irregularities
– Coordinate minor capex and maintenance approvals with property managers or contractors

Specific Skills:
-Prior experience liaising directly with the Lebanese -Land Registry, municipalities, or tax authorities
Familiarity with corporate secretarial practice (board minutes, statutory filings)

• Salary : $3000