JOB OVERVIEW

Our client is a dynamic swiss company supporting multinational organisations and their employees in managing international mobility and relocation services. Our mission is to deliver top-quality, human-centred, innovative services with operational excellence at their core.

Your Role

As Personal Executive Assistant, you will be the right hand of the President  and CEO . You will play a key role in coordinating, communicating, and representing the leadership team.

Your main responsibilities will include:
– Ensuring smooth and proactive administrative coordination for both entities.
– Managing monthly, quarterly and annual reporting (dashboards, strategic presentations, performance indicators).
– Drafting, proofreading and distributing internal communications for staff as well as external communications for clients, suppliers and partners.
– Preparing executive committee meetings, taking minutes and following up on action points.
– Representing the leadership in selected internal and external meetings (clients, partners, service providers).
– Supporting the preparation and follow-up of accounting and financial matters, in collaboration with the accounting firm and the finance team.
– Producing high-quality, elegant and impactful presentations (PowerPoint, Gamma.app, etc.) to contribute to our brand image.
– Handling confidential personal and strategic matters with absolute discretion.

Requirements:

– Experience: Minimum 10 years in a similar role (Chief of Staff, Executive Assistant, Personal Assistant) within a mid-sized company or an international environment.
– Languages: Excellent command of both French and English, written and spoken.
– Writing skills: Impeccable spelling and grammar, excellent drafting style, ability to summarise complex information clearly.
– Tools: Advanced skills in Microsoft Office (PowerPoint, Word, Excel) and ideally modern presentation tools (Gamma.app, etc.).
– Autonomy & representation: Able to represent the leadership with professionalism, diplomacy and confidence.
– Financial knowledge: A solid understanding of basic accounting principles and budget monitoring is an advantage.
– Confidentiality: Strong sense of discretion in handling personal and strategic topics.
– Personal qualities: Highly organised, reliable, proactive, able to prioritise, trustworthy, loyal, and committed to seeing tasks through to completion.

– Location: hybrid work. 3 days per week from the office in Downtown beirut , 2 days remotely
– Autonomy: Ability to represent the company internally and externally.
– Travel: Not required.
– Confidentiality: Essential for personal and strategic matters.
– Financial skills: Basic accounting knowledge is a plus.
– Salary range: 2000 USD negotiable