Administration assistant

Administration assistant


    Read and route incoming mail, locates and attaches appropriate file to correspondence to be answered by employer.
    • Take dictation and transcribes notes from recordings.
    • Compose and type routine correspondence.
    • File correspondence and other records.
    • Answer telephone and give information to callers or route call to appropriate official and place outgoing calls.
    • Schedule appointments for employer, greet visitors, ascertain nature of business, and conduct visitors to employer or appropriate person.
    • Arrange travel schedule and reservations.
    • Compile and type statistical reports.
    • Keep departmental personnel records.
    • Record minutes of staff meetings.
    • Make copies of correspondence or other printed matter, using copier, printer, or scanner, send faxes / e-mails.
    • Prepare outgoing mail, using postage-metering machine.
    • Prepare notes, correspondence, and reports, using word processor or computer terminal.
    • Perform additional assignments per manager’s request.

    University degree or secretarial diploma.

    • Minimum of seven (7) years secretarial experience.
    • Experience from a financial company, an advantage.

    CORE COMPETENCES: (knowledge skills and behaviours needed for effective job performance)
    Communication: Excellent interpersonal skills, tactful & diplomatic.
    Strategy Planning: Able to co-ordinate resources, prioritise work to ensure it is completed on time.
    Technical: Familiar with all routine office equipment, e.g. fax, photocopier, scanner.
    Information Mgt.: IT literate with Microsoft Office, Internet / e-mail.

    package 1’809’000 LBP + high cost of living an additional 1’809’000 LBP

    Job Details

    • Offered Salary:
    • Career Level:
    • Experience:
      5-8 years
    • Gender:
    • Qualification:
      Bachelor degree

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