Personal Assistant -Dubai

Personal Assistant -Dubai


    Practice Overview:

    Multi-award-winning X-Architects operates a critical design approach which recognizes the inherent complexity in building and construction and harnesses this complexity to produce projects that are culturally robust, environmentally friendly and place sensitive. X-Architects believes in design as a process.  We research into creating a built environment that is adaptive and contextual.

    The ability to not only accept change and alteration, but to use these critical events in a productive and reinvigorating manner is central to the progressive architectural practice of X-Architects.

    Overall, Purpose of the role

    To provide high level confidential support to the Managing Partners by delivering a full secretarial and administrative service.

    Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.


    Key Objectives

    • To be able to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
    • Work closely and effectively with Managing Partners to keep them well informed of upcoming commitments and responsibilities.
    • Assist in Managing partners’ corporate, business and investment related activities, tasks and projects which include record keeping, liaison, coordination, scheduling, monitoring projects, research, and analysis.
    • Organize and manage Managing partners’ calendar and appointments. Arrange and coordinate internal and external business meetings and social events.


    Expectations & Responsibilities related to your role

    • Research, prioritize, and follow up on incoming issues and concerns addressed to the Managing partners, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
    • Provides a bridge for smooth communication between the Managing partners’ office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
    • Act as the point of contact among executives, employees, clients, and other external partners



    • Help Managing Partners stay organized by managing their schedules and keeping up with correspondence based on their needs.
    • Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.



    • Keep Managing partners’ calendars accurate.
    • Coordinate all Executive Team meetings and retreats and assist with staff meetings
    • Coordinate events and speaking engagements
    • Manage travel arrangements for Managing Partners.



    • Prepare documents and agendas and distribute them in timely manner.
    • Keep tidy and organize internal and confidential files.



    Person Profile

    Education and Training

    • Degree educated – bachelor’s in administration, Management or Arts
    • Diploma or Certification in office administration or management is a plus
    • Excellent MS office knowledge


    • Significant executive support experience, including supporting C-level executives
    • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, and community leaders
    • Industry Experience – preferably reputable architecture practices, engineering, or consultancy office
    • Years worked following graduation – minimum 5 years

    Personal Qualities

    • Outstanding verbal and written communication skills in English (Arabic is a plus)
    • Strong Organization skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
    • Excellent management, time-management, and problem-solving skills
    • Strong administrative and personal assistant skills with an ability to work well in a fast-paced environment
    • Resourceful and Innovative
    • Honest and reliable
    • Proactive and think independently
    • Discretion and confidentiality
    • Good Phone Etiquette

    Requirements : 10 years experience as Pa for a chairman or Ceo for a big group – preference architecture or engineering group

    Job Details

    • Offered Salary:
    • Career Level:
    • Experience:
      8 +
    • Gender:
    • Qualification:
      Bachelor degree

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